PDF to XML
or 
SUPPLIERS
Spend a lot of time entering PDFs?
Many documents are e-mailed by suppliers as PDF attachments, such as order confirmations, packing slips and invoices. The information in these PDF documents must find its way into one or more purchase-to-pay or ERP systems.
PDF documents with no or limited data layer must first be converted to data using OCR software. The layout of PDF images varies by vendor and can be changed by them. As a result, recognition templates are created and maintained in OCR software. Time-consuming, error-prone and therefore costly.
PDF-TO-XML
Real-time conversion to uniform XML files
4Exchange takes all the work out of your hands. PDF documents are converted immediately upon receipt to standardized XML files (or another structured data format). The converted file, together with the original PDF document, is delivered to any purchase to pay / ERP system.
Additionally, validation of the data can take place immediately after conversion on the basis of selected master data sources. This not only creates a uniform flow of data, but also optimizes its quality.
EXAMPLE
invoice receiving
Manually entering or converting 100, 500 or 1000 PDF invoices per day is a time-consuming task. Within our document automation expertise, we have extensive knowledge in converting the jumble of invoices from 1000s of suppliers.
4Exchange acts as a layer between the invoices sent by suppliers and the ERP and invoice processing systems in use. 4Exchange reads out e-mail box(es) and converts the PDF attachment, both machine-readable and non-machine-readable, to an XML file or other structured file format.
In accordance with a national standard, the relevant data of the receiving invoice can also be automatically delivered to an accredited service provider for the purpose of invoice registration.
THE EVERYONE
The 4Exchange engine provides a wide range of techniques by which documents are continuously 1) captured, 2) converted to a data standard, and 3) forwarded to purchase to pay / ERP systems. 4Exchange thus facilitates the digital transformation of business processes.
In addition to PDF to XML conversion, 4Exchange also converts other forms and types of documents to the desired digital standard.
THE DEVELOPER
4Exchange works as a platform between purchase to pay / ERP systems and suppliers' shipping channels. Thanks to 4Exchange , suppliers do not have to adapt to your purchase to pay / ERP systems. Herein lies the power of 4Exchange.
Deliverers can continue to send their PDF documents. We actively inform them of other delivery addresses and monitor their progress.
THE CONFORMIST
4Exchange offers more than just conversion of PDF documents to uniform data files.
We ensure that the data complies with national and international legislation.
In addition, 4Exchange validates and enriches the data based on selected master data sources.
CONTACT
Receive and send invoices effortlessly?
Boost your financial records soon.
or