invoice receiving
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THE CHALLENGE
A maze of invoice forms, standards and channels
Suppliers send invoices in different file formats (PDF, XML, CSV, UBL, et cetera) and through different sending methods (email, portal, network, mail). The invoice data must find a way into an invoice processing system.
Asking suppliers to deliver invoices in one and the same standard is a hopeless task. After all, each supplier has to deal with 100s or 1000s of customers, each with their own wishes, requirements and systems.
THE SOLUTION
Standardized invoice receiving
With 4Exchange's e-billing platform, any receiving invoice, from any supplier, is instantly converted to a digital standard. The converted file, along with the original document, is delivered to an invoice processing system.
Additionally, immediately after converting, a validation of the data can take place based on selected master data sources. This ensures that only the documents that are 100% correct receiving. Documents with something wrong with them are removed from the stream and followed up separately.
HOW IT WORKS
Real-time invoice conversion
4Exchange works as a platform between supplier shipping channels and your invoice processing system.
Invoices are retrieved by 4Exchange and receiving from inboxes, portals, directly as e-invoices or from networks such as Ariba, Basware, Peppol, Tungsten, Pagero, Tradeshift, et cetera.
Suppliers can therefore continue to send their invoices in their preferred format and through their preferred distribution channel. Only the billing address must be changed (see onboarding).
4Exchange Convert all these invoices to a standard that your invoice processing system can handle.
COMPLIANCE
Invoice validation
Additionally, immediately after conversion, validation of the invoice data can take place based on selected master data sources. As a result, only valid invoices are passed for invoice processing and non-valid invoices are submitted to accounts payable or returned to supplier with reasons given.
Invoice registration
In accordance with national legislation, receipt of an invoice may be registered with an accredited service provider.
CONTACT
Receive and send invoices effortlessly?
Boost your financial records soon.
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