E-invoicing legislation
e-invoicing mandatory in Belgium from 2026: 5 questions and answers
Nov 13, 2024
ViDA approved by European Council ECOFIN
Nov. 6, 2024
Italy may continue to mandate e-invoicing by European Commission
Nov 5, 2024
France opts for 5-corner model after all e-invoicing
Oct 29, 2024
IMAGINE
Each receiving invoice immediately processable
For your financial administration and those of your customers.
Conversion
Invoices are converted real-time to one standard, instantly processable for invoice processing (many-to-one). Suppliers send PDF invoices, for example, while you receive XML files (e-invoices).
Invoices to be sent are converted real-time to each debtor's desired or required standard, immediately processable for their invoice processing (one-to-many).
Compliance
Governments are increasingly requiring companies to record business invoices in real time. We follow international developments closely, so you don't have to. We work with standards such as Peppol, DICO, EDIFACT, ZUGFeRD, Factur-X, etc.
In addition, we validate invoice data based on master data to prevent invoice fraud and late failures in invoice processing.
Communications
4Exchange operates channel- and system-independent, working with email systems, SFTP environments, billing systems, and e-invoice networks such as Tradeshift, Basware, Tungsten, Pagero, SAP Ariba, Peppol, and EDICOM.
When you outsource your invoice receiving and/or invoice delivery to us, we inquire with your suppliers or customers about their preferences (see onboarding).
What can you expect from us?
In 1 minute, we explain the transformation for accounts payable and accounts receivable.
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Does 4Exchange offer e-billing?
Yes. E-billing or electronic invoicing, involves sending and receiving invoices in a particular data format. E-billing is the core of 4Exchange. 4Exchange converts various invoice formats, including PDF, to a data format (many-to-one), and vice versa, that is, from a data format to one or more invoice formats (one-to-many).
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Can 4Exchange handle PDF invoices?
Yes. We convert machine-readable and non-machine-readable PDF invoices to a data format. And we convert a data format to any PDF form, should a debtor require it.
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Can we say goodbye to OCR?
Yes. The 4Exchange platform itself uses OCR technology, among other things, to extract information in PDF invoices. outsourcing by 4Exchange implies that you no longer have to do this yourself.
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Is 4Exchange also a Peppol Access Point?
Yes, we are a Peppol Access Point. If you are looking for only a Peppol solution, however, we are a less suitable party. Our platform is a much better fit for more complex administrations. For example, if you send invoices to many different companies, not all of which have to work in accordance with Peppol, for example, then we would be happy to get in touch with you.
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Should we adjust our financial administration ?
No. The 4Exchange platform works between your systems and various billing channels, including e-m,ail programs, e-invoicing networks and SFTP environments. Conversions and validations take place in the platform. So you can just keep using your invoice processing systems and billing .
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Is cooperation from suppliers or customers required?
A little bit. Suppliers and customers can continue to work with their systems and practices. Suppliers will only have to send their invoices to a new address and indicate whether they can also send invoices directly as e-invoices. And customers will need to specify how they wish to send invoices receiving. We are taking the lead in onboarding suppliers and customers.
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Does 4Exchange offer more than invoice receiving and invoice delivery?
Yes. Our sister companies within the 4CEE group specialize in both processing (coding, matching) received invoices and invoicing (preparing, following up) to customers. So we are very familiar with the playing field of accounts payable and accounts receivable.
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Is 4Exchange limited to invoices?
No. In addition to invoices, we also process related documents in purchase to pay and order to cash processes, such as credit notes, purchase orders and order confirmations. So you can bring the entire flow of "commercial documents" to us.