Why 4Exchange

For accounts payable departments that want invoices directly processable in their system receiving. 4Exchange collects all invoices, including PDF and e-invoices, and converts them to your system's invoice processing format.

For accounts receivable that wish to deliver invoices directly processable into each debtor's system, for the purpose of reducing DSO. 4Exchange converts each invoice to be sent into the format each debtor desires, including PDF and e-invoices.

Are a few or more suppliers and/or customers using e-invoicing networks, such as Peppol or Tradeshift? We know our way around those just fine.

Are there business e-billing obligations, dictated and directed from the Government? We ensure that invoices are neatly registered in real time and provided with the correct characteristics. In the Netherlands, Belgium, and (far) beyond.  

To facilitate invoice processing and prevent invoice fraud, we validate all receiving and invoices to be sent with your own master data sources and any external sources.

Yes. E-billing or electronic invoicing, involves sending and receiving invoices in a particular data format. E-billing is the core of 4Exchange. 4Exchange converts various invoice formats, including PDF, to a data format (many-to-one), and vice versa, that is, from a data format to one or more invoice formats (one-to-many). 

Yes. We convert machine-readable and non-machine-readable PDF invoices to a data format. And we convert a data format to any PDF form, should a debtor require it. 

Yes. The 4Exchange platform itself uses OCR technology, among other things, to extract information in PDF invoices. outsourcing by 4Exchange implies that you no longer have to do this yourself.

Yes, we are a Peppol Access Point. If you are looking for only a Peppol solution, however, we are a less suitable party. Our platform is a much better fit for more complex administrations. For example, if you send invoices to many different companies, not all of which work in accordance with Peppol, for example, we would be happy to get in touch with you.

No. The 4Exchange platform works between your systems and various billing channels, including e-mail programs, e-invoicing networks and SFTP environments. Conversions and validations take place in the platform. So you can continue to use your invoice processing and billing systems as usual.

A little bit. Suppliers and customers can continue to work with their systems and practices. Suppliers will only have to send their invoices to a new address and indicate whether they can also send invoices directly as e-invoices. And customers will need to specify how they wish to send invoices receiving. We are taking the lead in onboarding suppliers and customers.

Yes. Our sister companies within the 4CEE group specialize in both processing (coding, matching) received invoices and invoicing (preparing, following up) to customers. So we are very familiar with the playing field of accounts payable and accounts receivable.

No. In addition to invoices, we also process related documents in purchase to pay and order to cash processes, such as credit notes, purchase orders and order confirmations. So you can bring the entire flow of "commercial documents" to us.