E-invoicing through Peppol
effortlessly Sending and receiving e-invoices through the secure Peppol network?
4Exchange makes it easy!
What is Peppol?
Peppol stands for Pan European Public Procurement Online. Peppol is a secure European network that companies and governments can connect to in order to securely send each other e-invoices and other electronic messages.
Peppol is considered the international standard for e-billing. Peppol is for everyone: in the Netherlands and abroad, regardless of your company size.
What does the Dutch Peppol Authority do?
The management and maintenance of Peppol lies with the international foundation OpenPeppol. OpenPeppol outsources its operational tasks to national Peppol authorities. In the Netherlands, this is the Dutch Peppol Authority (NPA).
The NPA ensures that everyone abides by the agreements in the Peppol system regarding the security, reliability and interoperability of the Peppol infrastructure.
What is a Peppol Access Point?
To send electronic messages through Peppol and receiving, you need a so-called "Access Point. Service providers such as 4Exchange can provide this access for the end user.
Think of the e-billing service provider as a telecom provider. Through companies like Vodafone and Odido, you get access to the telecom network. Through service providers like 4Exchange, you get access to the Peppol network.
To become an official Peppol Access Point, a service provider must be certified by the Dutch Peppol authority.
Learn more about the certified Peppol Access Point from 4Exchange >>
How does e-billing through Peppol work?
Switching to e-billing may seem like a drastic change, but it's not so bad. Good to know is that anyone can make this step. Regardless of the size of your company and what financial or ERP system you have: 4Exchange can always connect you.
You can choose to send only e-invoices, to send only e-invoices receiving, or to send e-invoices and receiving. Since the processes for sending and receiving look logically slightly different, we break them down below.
Sending e-invoices through Peppol
To send e-invoices via Peppol, your financial / ERP system will be linked to the 4Exchange Connector. This gives you instant access to the European e-billing network Peppol.
If your system does generate e-invoices, these are automatically submitted from your system to the network via 4Exchange and then sent to the recipient.
If your system does not generate e-invoices, 4Exchange will convert the invoice file to the required format for you.
Of course, the recipient must also have access to the Peppol network. This does not have to be with the same service provider (4Exchange) as you. Peppol is an open network that several service providers provide access to.
Schematically, it looks something like this:
Send e-invoices step by step through Peppol
To make it as clear as possible for you, we explain step by step how sending e-invoices with 4Exchange works.
Step 1: Purchase 4Exchange
The first step is to purchase the 4software. Would you like to arrange this right away? Then contact us, we will gladly take care of this for you.
Step 2: Registration as a participant
When you use 4Exchange, we will register you as a participant on the Peppol network. We have an official Peppol Access Point certified by the Dutch Peppol Authority (NPa). Via this Access Point you can send secured invoices (and receiving) via Peppol.
Step 3: Generate an e-invoice
Create an electronic invoice (for example, a UBL invoice) in your financial/ERP package. If your package does not yet produce e-invoices, 4Exchange will convert your invoice to the required electronic format.
Step 4: Send e-invoice
Now the e-invoice can be sent. This is very simple. 4Exchange picks up the invoices from your financial/ERP system and offers them to the Peppol Access Point. The invoice is then sent over the Peppol network to the relevant customer. You don't have to worry about that!
E-invoices receiving via Peppol
Your financial/ERP or workflow system will be linked to the 4Exchange Connector. This gives you instant access to the European e-billing network Peppol and makes you findable for all other organizations that are connected to it. Your suppliers will be able to send you an invoice securely via the network.
The network delivers the invoice to you via our Peppol Access Point. This is "translated," if necessary, by the 4Exchange software into the file format your system can process. The invoice is then delivered to your system for further processing.
Schematically, it looks something like this:
Step by step e-invoices receiving via Peppol
To make it as clear as possible for you, we explain step by step how receiving of e-invoices with 4Exchange works.
Step 1: Purchase 4Exchange
The first step is to purchase the 4Exchange software. Would you like to arrange this right away? Then contact us, we will be happy to take care of this for you.
Step 2: Registration as a participant
When you use 4Exchange, we will register you as a participant on the Peppol network. We have an official Peppol Access Point certified by the Dutch Peppol Authority (NPa). Via this Access Point you can securely receiving (and send) invoices via Peppol.
Step 3: receiving and "translate" invoices
Your supplier sends you, via the e-billing network, an electronic invoice. The invoice comes to you via our certified Access Point. Next, 4Exchange picks up the invoice for you and, if necessary, translates it into a format that can be processed by your workflow system or your financial/ERP system.
Step 4: Processing
4Exchange automatically offers the invoice to your workflow or financial/ERP system. Then, depending on how you have organized and arranged your internal processes, the invoice enters an approval process or is processed directly in your financial/ERP system.
